We’d all love to have our s*** together, wouldn’t we? The fact is, some people don’t have natural organisation skills. Believe me, I know! I’m always late when meeting friends, my house is – as I like to call it – lived in, and I never get how people can do a full day’s work, cook a fantastic dinner, and still make time for socialising.
These statistics from the American Institute of Stress show how many people struggle at work. You are not alone! As someone that has a lot of experience with handling stressful situations, I’ve put together a list of top organisation tips. Read on to find out more.
My Top Organisation Tips
Despite my lack of organisational skills in my personal life, when it comes to work, I could rival Marie Kondo. So while I can’t help you become super mum, I’m going to share my top organisation tips to keep you on track at work.
Break Up Your Day
The classic workplace scenario is a ten-minute morning break, then an hour for lunch. However, studies show that micro-breaks are much more beneficial to your productivity. Our brains are complex organs, and over-filling them isn’t good for your mental or physical health.
By taking regular breaks, you can give your mind a rest and stay on track. Taking an hour for lunch might seem like a good idea, but it’s challenging to motivate yourself afterward. Go for a quick walk, make a cup of coffee, or just read for ten minutes.
Give Yourself Space
I always make sure my workspace is tidy. Clutter distracts me, and I notice it slows me down. Organise your workspace and think about your needs. I’m one of those people who works best with some background noise. I don’t always take it in, but having the radio or TV on in the background makes me work faster.
As someone that works from home, I’m able to adjust my environment to suit my needs, but if you work in an office, consider improving:
- Your seating – Is your chair comfortable? If not, you should buy an ergonomic chair.
- The Desk – Do you have piles of paper on your desk? It’s time to sort it out! Get rid of what you don’t need and sort relevant documents into folders.
- Keep a journal – Instead of filling your desk space with sticky notes, get a journal instead. You can break it up into sections and keep essential notes there.
Remember to Eat
Breakfast is the most important meal of the day. But how many of us eat in the morning? Only 44% of Americans eat breakfast every day, but 93% agree it’s the most important meal.
Food fuels your brain, and we all know that some foods are better than others. If your idea of breakfast is a large cappuccino, then it’s time to change your habits and make time for breakfast.
Wholegrains and blueberries are just two foods that boost your brain function. Eggs are also a great option if you want a quick breakfast. The time you spend queueing for that morning coffee is more than enough to rustle up some scrambled eggs – so use it!
Prioritise Your Goals
When I first started my business, I was full of ideas and enthusiasm. I’d create a website, manage my blog, post on social media every day, and still have time to support loads of clients. It didn’t quite work that way.
I learned very quickly that running before you can walk is the fastest way to ruin your business. Now I set myself small goals that will contribute to my larger goals. For example, I know blogging is essential for my business, but instead of posting every day, I’ll post once a week.
When I begin a relationship with a new client, I always ask them what their big goals are, then put a plan together full of smaller goals to move towards their primary objective. You should do this at work, regardless of the task.
Think of your job as a series of projects and break each project up into tasks. Set deadlines and use a checklist to monitor your progress.
Remember, Emails Aren’t Texts
As humans, we have a habit of needing to respond to something as soon as we see it. If you’re out and someone sends you a text message, you’ll want to reply to it immediately. While this is OK in your personal life (although very annoying for your friends), it can impact your work.
Unless the email is urgent, you should set aside time at the beginning and end of your workday to respond and clear your inbox.
Don’t Get Yourself Down
Nobody can do everything at once, and there’s nothing wrong with that. If you asked a selection of employers, if they think quality or quantity is more important, the majority would say quality.
Rushing through everything means you’ll make stupid mistakes and give yourself more work in the long run. Take your time and find your work rhythm.
If you’re struggling to manage your workload, there’s nothing wrong with asking for help. Virtual assistants make a living off doing the jobs you don’t want to!
An excellent virtual assistant service will discuss your needs and put together a plan where you can focus on the bigger picture, and they’ll take care of the smaller things.
Do you have any top organisation tips? I’d love to hear them!